Document Capture & Digitisation
Intelligent OCR, bulk scanning, indexing, and electronic archiving convert legacy paper and unstructured files into searchable, classified digital records.
DMS (Document Management System)
Davenop Technologies designs, implements, and integrates end-to-end Document Management Solutions on Microsoft 365 SharePoint, replacing fragmented, paper-heavy processes with structured, secure, and intelligent digital systems built around how your organisation actually works.
The Problem
Buried in paper
Organisations today deal with massive volumes of documents, contracts, invoices, HR records, operational files, and more. Without a structured system, managing this information becomes slow, error-prone, and risky: documents are misfiled or lost, audit and regulatory requests are difficult to meet, retrieval is slow, and remote work is barely supported.
Overview
What it is
A Document Management System (DMS) is a software solution that digitises, organises, indexes, and controls access to an organisation's documents and records. Davenop Technologies delivers a fully structured DMS, built on Microsoft 365 SharePoint and integrated with ERP, CRM, HR, and financial systems, that transforms how your organisation handles documents from creation to storage, retrieval, and compliance.
Why it matters
Key Benefits
Instant Retrieval
Full-text and metadata search returns any document in seconds, regardless of archive size.
Anywhere Access
Documents are accessible from any authorised device through Microsoft 365, supporting remote and multi-site teams.
Controlled Permissions
Role-based access controls ensure only authorised personnel can view, edit, or share sensitive documents.
Version Control
All document edits are tracked with full version history, eliminating confusion over which version is current.
Workflow Automation
Automated routing, digital approvals, parallel or sequential processing, and exception handling keep documents moving without manual chasing.
Audit Trail & Accountability
Every action on a document, viewed, edited, approved, or rejected, is logged automatically for full transparency and compliance.
Our Capabilities
Our DMS Capabilities Include
We deliver a fully structured Document Management System that transforms how your organisation handles documents, from creation to storage, retrieval, and compliance.
Centralised Document Repository
All documents are stored in a single, organised SharePoint repository, making them easy to find, manage, and govern at any time.
Workflow & Approval Automation
Automated routing, digital approvals, parallel and sequential processing, and escalation paths keep document processes moving without manual follow-ups.
Security & Compliance
Role-based access, audit trails, version control, and retention policies keep documents protected and audit-ready.
Seamless System Integration
The DMS connects with your existing ERP, CRM, HR, and financial systems so document workflows run end-to-end with no silos.
Our Process
How It Works
Your business first
Before recommending any technology, we take time to understand how your organisation manages information, where the gaps are, and what success looks like, assessing document volumes, formats, filing structures, access requirements, and retention policies.
The digital architecture
We design the SharePoint taxonomy, metadata schema, permission model, and workflow automation logic, mirroring how your organisation actually operates so the system reduces friction rather than adding it.
End-to-end deployment
From digitisation and system setup to workflow configuration and user training, Davenop handles every stage of the deployment, including OCR capture of paper records and migration of existing digital files into the agreed structure.
Connect, optimise, scale
We connect the DMS with your ERP, CRM, HR, and financial systems so there are no silos, then provide continuous support, updates, and optimisation as users, departments, and locations grow.
Our Ecosystem
Our Trusted OEM Partners
We build on platforms trusted by enterprises worldwide.
Our Work
Case Studies
SharePoint DMS Migration & Digitisation — Insurance Group
Digitised over twelve years of paper policy records (approximately 180,000 documents), migrated them into a structured Microsoft 365 SharePoint environment, and trained 60 staff on the new platform. Average document retrieval time fell from 35 minutes to under 30 seconds.
Read MoreDocument Approval Workflow Automation — Manufacturing Firm
Built and deployed Power Automate workflows covering procurement and contract approvals on SharePoint. Average contract cycle time reduced from 14 days to 3 days, with complete approval audit trails for every document.
Read MoreCommon Questions